Frequently Asked Questions

Registration

How do I register for the conference?
What is the registration fee for the conference?
The early bird registration rate is $645 if registered by September30, 2025. The standard conference registration rate is $669 beginning September30, 2025.
Is a Day Pass rate available?
Yes, a day pass rate of $469 is available for either Monday, March 2, 2025 OR Tuesday, March 3, 2025.
Does the conference registration fee include the Leadership Institute pre-conference session?
No, Leadership Institute pre-conference registration is an additional fee.
Do I need to register for the full conference in order to register for a pre-conference session?
Yes, you need to purchase a full conference registration first in order to register for the pre-conference session
How do I register for a pre-conference session?
You can register for the pre-conference session in the Agenda section of the online registration form.
Does Beyond School Hours offer group discounts?
Yes. We offer a discount of 10% for groups of 10 or more attendees. The discount will be applied automatically in the online registration process. Your group must retain 10 or more attendees for this discount to be applicable.
What does the registration fee include?
Each full conference attendee registration includes access to: 7+ workshops (chosen from approximately 125 titles, many offered twice), 2 general sessions and keynote speakers, opening reception, exhibit hall of the latest products and services, networking and special programming, as well as the option to register for the special pre-conference leadership institute (additional fee & pre-registration required). The registration fee also includes meals as follows: hors d’oeuvres and beverages at the opening reception (Sunday), continental breakfasts (Monday, Tuesday, and Wednesday) and plated lunches (Monday and Tuesday).

Payment

What are the payment options?
We accept Visa, MasterCard, Discover, American Express, Checks, and Purchase Orders. If paying by credit card, select the Registrant Type, Attendee – Credit Card Payment. If paying by check or PO, select the Registrant Type, Attendee – PO and/or Check Payment.
What is the Purchase Order payment process?

In order to pay with a Purchase Order, a copy of the PO will need to be emailed to BSH@foundationsinc.org – attention BSH – Accounts Payable. You can access your invoice by clicking on the invoice link in your confirmation email or by logging into https://na.eventscloud.com/bsh2026

What is the deadline to complete a Purchase Order payment?

If paying by Purchase Order (PO) or check, payment is due within 30 days of your registration date. If Foundations does not receive payment after 30 days of your registration date, your conference registration will be cancelled (no exemptions). No purchase orders can be taken after December 31, 2025. New registrations made after December 31, 2025 must be paidin full by credit card.

If you are taking advantage of the early registration rates, please note that while registering with a Purchase Order will hold your place, payment must be made in full by the early registration deadline (September 30, 2025) in order to secure the discounted registration rates. If payment is not received by the respective deadline, then the prevailing registration rate will apply.

Where do I mail my check?
Send payments to Foundations, Inc., 701 East Gate, Suite 300, Mt. Laurel, NJ 08054, Attention: BSH – Accounts Payable.
Do I have to make my own hotel reservation?

Credit Card Payments: Yes. If paying by credit card go here to receive the special conference rate of $269 plus applicable taxes per night for a standard room.

PO/Check Payments: All hotel rooms booked from January 1, 2026, or later must be paid by credit card through the Rosen Centre Hotel link.

If you call the hotel to make your reservation, remember to request the GROUP rate for the FOUNDATIONS, INC. Beyond School Hours Conference.

What is the room rate?
The special BSH conference room rate for the Rosen Centre Hotel is $269 plus applicable taxes per night for a standard room. There are no resort fees. The per night incidental hold is $50.
When is the deadline to make my hotel reservation?
The deadline to make all hotel reservations is January 22, 2026. However, space at the Rosen Centre Hotel is available on a first-come, first-served basis so registering early is strongly recommended.
Do I need to make my own travel arrangements between the airport and the hotel?
Yes. You may want to make reservations with a taxi or shuttle service to and from the airport.
Does the Rosen Centre Hotel accept tax exemption forms?

In order to receive tax-exempt status, your organization must be tax-exempt in the state of Florida. At check-in, guests must present the tax-exempt letter and pay by a company check or credit card. It is not valid if they pay by personal check, credit card or cash. The letter must be presented at time of check-in so the applicable taxes will be removed from your folio before your departure.

Please note: if your company is eligible for tax exemptions, you must reserve your room directly with the hotel.

Does the Rosen Centre place an authorization hold on the credit card I use for my reservation?

Upon booking the reservation there is no charge on the card. Five (5) days prior to arrival, a one night’s guestroom and tax authorization will be processed on their credit/debit card if there is no deposit.

What is the Rosen Centre Hotel’s cancellation policy?
If an individual guest cancels less than five (5) days prior to arrival, the credit/debit card used to guarantee the reservation will be charged a one night’s guestroom and tax fee.

Cancellations and Substitutions

What is the refund policy?

Conference Registration – PO/CHECK and CREDIT CARD Payments are refundable (less a processing charge of $75 per registration) when written notice of cancellation is received by December 31, 2025. Registration can be cancelled by emailing notice to bsh@foundationsinc.org and indicatingyour name, organization, and phone number in the body of the email. Cancellations received after December 31, 2025 are non-refundable; however, substitutions are welcome in lieu of cancellation anytime.

Hotel Reservations – PO and/or CHECK Payments are refundable (less a processing charge of $75 per reservation) when written notice of cancellation is received at least 7 daysprior to check-in time and date. For any additions, deletions, cancellations, and/or substitutions, please contact Foundations, Inc. at 888-977-5437 or email bsh@foundationsinc.org. DO NOT contact the Rosen Centre Hotel.

Hotel Reservations made through Rosen Centre – CREDIT CARD Payments can be changed or cancelled by logging into your reservation here. All refunds for hotel rooms are subject to the rules and regulations set forth by the Rosen Centre Hotel.

If I cancel my Beyond School Hours registration, does that automatically cancel my hotel reservation?

Credit Card Payments – No, you will need to cancel your hotel reservation here. All refunds for hotel rooms are subject to the rules and regulations set forth by the Rosen Centre Hotel.

PO and/or Check Payments – Yes, if you cancel your BSH registration, your hotel reservation will be cancelled as well. All refunds are subject to the Beyond School Hours Conference Refund Policy and the rules and regulations set forth by the Rosen Centre Hotel.

How do I register a substitute if I or someone from my group can no longer attend the conference? You must log into your account on https://na.eventscloud.com/bsh2026 by clicking on the Modify Registration link. Once you are logged in, click on Attendee Information if you are the only attendee.

Parking

Can I park at the hotel?

Yes. Guests staying at the hotel will have complimentary parking. For attendees that are not staying at the hotel, the fees for parking are: Self-parking $28/day and $40/day for valet parking. Attendees will pay and register their vehicle on the way in via QR code or by texting the number posted on the parking signs.

Miscellaneous Questions

Can I bring my spouse and/or guest?
No. A spouse/guest must register and pay the full BSH conference fee in order to participate in any aspect(s) of the conference, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.
Can I bring my children/minors?

No. Due to insurance liability issues, children under 14 are not permitted to attend any Beyond School Hours conference activities, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.

Minors ages 14 and older are permitted to attend conference activities if they register and pay the full registration fee and are accompanied at all times by a registered adult attendee. The adult must assume full responsibility for the supervision, behavior, and safety of the minor throughout the event.

Minors must be registered under their own name and must wear a conference badge at all times. By registering a minor, the accompanying adult agrees to assume all liability and to ensure the minor’s compliance with all conference policies.

Please note that minors under the age of 14 are not permitted at any Beyond School Hours conference activities, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related events.

How will I get my badge?
To obtain your conference badge you must check in at the Beyond School Hours registration desk on site at the Rosen Centre Hotel.
Do I have to wear my badge throughout the conference?
Yes. Your badge must be worn and visible throughout the entire BSH conference in order to attend any/all conference activities, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.
May I pick up badge(s) for my colleagues?
No, our policies require that all attendees check in and pick up their own badges personally.
What is the conference attire?
We encourage our attendees to feel as comfortable as possible. Most guests wear business casual attire.
Can I get Continuing Professional Education Credit for sessions attended at BSH?

Attendance at the Beyond School Hours Conference provides the potential for up to 12 total credit hours, calculated as 8.5 potential hours at workshop sessions + 3.5 potential instructional hours at the Pre-Conference Leadership Institute (extra fee applies for pre-con).

Many states accept Beyond School Hours session attendance for continuing education credit. Use the form provided in our conference guide to obtain signatures from your presenters then submit to your particular state or entity for approval.